Track purchase order arrivals and vendor reliability

3 min read Updated 2026-08-30 WindoorERP 19.0

What this does

Uses the confirmed purchase orders list to see what is arriving when, what is still waiting to be billed, and — from the separate on-time delivery report — which vendors actually deliver when they said they would.

Before you start

Purchase Orders shows confirmed orders only. Quotations live on the Requests for Quotation list.
The Reporting menu is administrator-only; the views described below are on the orders list itself and need no special role.

Steps

The purchase orders pivot, grouping confirmed orders for comparison of amounts by vendor

01
Open Purchase › Orders › Purchase Orders.
02
Switch to the Calendar to lay confirmed orders out by their approval date and plan receiving capacity — the entries are coloured by vendor.
03
In the list, watch the Expected Arrival column: it turns red once the date has passed and the goods are not in.
04
Apply Waiting Bills to find orders with lines not yet invoiced, and Bills Received for those already billed.
05
Switch to Pivot or Graph, group by Vendor, and compare order values across suppliers.

Where on-time delivery actually lives

On-time delivery is not a measure you can add to the purchase-order pivot. It is its own report — a graph of the on-time delivery rate, weighted by quantity, per vendor, product or product category, where a line counts as on time when its receipt was completed no later than the expected arrival date on that line.

You reach it in one of two ways: from a vendor's contact form, using the On-time Rate button, or from the percentage link on a draft order. It is deliberately not on the Reporting menu, because it belongs to a vendor rather than to a period.

Important

The report opens with a preset covering roughly the last year. A vendor you started using last month will look either perfect or terrible on a handful of receipts — check how many lines are behind a rate before you act on it.

Columns worth switching on

Column	Why
Receipt Status	Hidden by default. It is the fastest read of whether goods are in, partially in, or still outstanding.
Billing Status	Whether the vendor bill has caught up with the receipt.
Expected Arrival	Already visible, and red when late — the single column most worth scanning daily.
Total in company currency	Hidden by default; switch it on when comparing orders placed in different currencies.

Troubleshooting

Symptom	Cause and fix
You cannot find on-time delivery in the pivot measures	It is not there. Open it from the vendor's On-time Rate button instead.
An order sits in Waiting Bills with everything received	The vendor bill has not been entered or matched. Create the bill from the order.
The calendar is emptier than the list	The calendar places orders by approval date; anything not yet approved has no place on it.
The Reporting menu is missing	Purchase reporting is administrator-only. The order-list views above are available to any purchase user.

Common mistakes

Judging a supplier on a rate built from three receipts.
Ignoring red expected-arrival dates because the order "is confirmed" — confirmation is a promise, receipt is the fact.
Leaving revised delivery dates unedited after a shipment slips, so every late-receipt figure afterwards is measured against a date nobody believes.

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