WindoorERP Documentation 19.0

Create Requests for Quotation (RFQ), manage supplier bidding, and compare vendor tenders

2 min read Updated 2026-08-28 WindoorERP 19.0

What this does

Guides procurement engineers through creating RFQs for aluminium profile billets, structural glass packs, and multi-point hardware, comparing multi-vendor tenders and converting winning bids into purchase orders.

Before you start

  • Purchase User or Procurement Officer access.

Steps

Request for quotation form editor with vendor line items

Requests for quotation master registry list

Requests for quotation kanban pipeline

Important

Generating automated RFQs directly from Manufacturing Order material shortages prevents production line stoppages.

  1. 01
    Open Purchase › Orders › Requests for Quotation and click New.
  2. 02
    Select the Vendor, specify the Order Deadline, and set the expected Receipt Date.
  3. 03
    Under Products, add required extrusion profiles, glass packs (e.g. 6mm Low-E Glass Sheets 3.2m × 2.4m), EPDM rubber gaskets, or motorized hardware accessories.
  4. 04
    Enter quantity, unit price (or leave blank for supplier quote), and target delivery warehouse.
  5. 05
    Click Send by Email to deliver the automated RFQ document to suppliers with an online portal response link.
  6. 06
    Once supplier bids are received, record their offered unit rates, payment terms, and lead times.
  7. 07
    Use Call for Tenders / Alternative RFQs to compare bids side-by-side and select the best price/quality vendor.
  8. 08
    Click Confirm Order to approve the winning quote and generate an official Purchase Order (PO).

Common mistakes

  • Confirming purchase orders without specifying exact alloy extrusion temper grades (e.g. 6063-T6).
  • Not entering supplier reference codes on RFQs, causing miscommunication with international vendors.

Continue learning

Track procurement schedules, vendor response times, and RFQ analytical matrices Monitors open RFQ response cycles across visual calendars, activity queues, and… Manage confirmed Purchase Orders, blanket supply contracts, and 3-way matching control policies Controls confirmed procurement contracts, blanket purchase agreements for bulk… Configure vendor pricelists, tiered volume discounts, and supplier currency agreements Maintains multi-supplier price matrices with quantity-based discount breaks…

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