Process extrusion and glass supplier bills, 3-way matching, payments, and vendor refunds
What this does
Processes supplier bills for raw aluminum billets, custom extruded profiles, and glass panels, enforcing 3-way purchase matching against received goods notes and scheduling outgoing payments.
Before you start
- Purchase order confirmed and goods received at warehouse.
Steps
Important
Enforcing 3-Way Matching blocks payment authorizations for damaged glass panels or short-shipped extrusion bars until credit notes are received.
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01
Open Accounting › Vendors › Bills and click New (or generate directly from the Purchase Order).
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02
Select the Vendor and choose the Purchase Order to auto-complete received quantities, unit prices, and metal surcharges.
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03
Verify the vendor tax invoice number, bill date, and accounting journal.
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04
Click Confirm to post the bill and generate payable journal entries.
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05
To disburse supplier funds, open Vendors › Payments, register the bank transfer, and print the payment voucher.
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06
Process purchase returns and debit adjustments under Vendors › Refunds.
Common mistakes
- Confirming vendor bills without recording the vendor official tax invoice number.
- Paying vendor bills without matching against goods receipt notes (GRNs).
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