WindoorERP Documentation 19.0
8- Setup Accounting and Invoicing
Step 9/12

Close the books

Depreciate the machines and vehicles

Why this step

The double-head saw, the CNC router and the delivery trucks are assets, not expenses. Register them so depreciation posts itself and the balance sheet stops flattering you.

Open the full article

What this does

Tracks high-value manufacturing machinery (CNC machining centers, double-mitre saws, corner crimpers), installation delivery trucks, and automates monthly straight-line depreciation journal entries.

Before you start

  • Asset Types and Depreciation Accounts configured.

Steps

Fixed assets master registry list showing gross values, accumulated depreciation, and net book values

Fixed assets kanban board organized by factory equipment categories

Asset depreciation progression graph across fiscal years

Fixed assets pivot matrix detailing net book values by asset class

Important

Capitalize installation tooling additions and major factory overhauls into existing asset records to adjust remaining asset book values automatically.

  1. 01
    Open Accounting › Accounting › Management › Assets and click New.
  2. 02
    Specify the Asset Name (e.g. 4-Axis CNC Machining Center), Original Value, and Acquisition Date.
  3. 03
    Select the Asset Type (Factory Machinery 10-Yr, Vehicles 5-Yr) and Depreciation Method (Straight Line, Degressive).
  4. 04
    Click Compute Depreciation to generate the multi-year monthly amortization schedule.
  5. 05
    Click Confirm to activate automated monthly depreciation posting to the general ledger.

Common mistakes

  • Expensing heavy capital CNC machinery directly as general period maintenance.
  • Selling or disposing of equipment without recording formal asset disposal journal entries.

Checkpoint

Each major machine has an asset record and depreciates automatically each period.